Bar & Bat Mitzvah Timeline

Easy-to-use, Interactive Bar & Bat Mitzvah Checklist & Timeline Makes Planning Fun!

Congratulations on your upcoming event!  Stay stress-free and happy with this interactive Bar & Bat Mitzvah Planning Timeline & Checklist. We thought of everything so you don’t have to! This easy-to-use timeline organizes everything you need to think about into timeframes, so that you don’t get overwhelmed. We sincerely hope you find this helpful and allows you to ENJOY this wonderful time in your life!

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Bar & Bat Mitzvah Checklist & Timeline | Planning

Bar & Bat Mitzvah Planning Checklist & Timeline

** Download the Interactive Bar & Bat Mitzvah Checklist **

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Bat & Bar Mitzvah Trends Report

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Bar & Bat Mitzvah, Wedding Venues & Vendors

2-3 Years in Advance

  • If your family is not yet a member of a synagogue, Find a Synagogue for your family to join with formal religious education
  • Set the Bat/Bar Mitzvah Date
  • Think about the type of celebration and theme the bat/bar mitzvah would like to have (Check Out 60+ Theme Ideas)
  • Once you have the date, it’s never too early to research Venues or reserve the synagogue banquet hall for the reception

18 months in Advance

  • If necessary, find a tutor for the bat/bar-mitzvah
  • Determine the torah and haftarah portion for the bat/bar-mitzvah date and confirm with your Rabbi
  • Begin thinking about potential Mitzvah Projects
  • Meet with the Rabbi or Cantor to understand the bat/bar-mitzvah process and answer any Questions you may have
  • Determine a budget, and use our Budget Tool to keep track of expenses.  Identify as a family the top 3 priorities (Venue, Food, Music, Entertainment, Décor, etc)
  • Begin to work on a guest list.   It may be helpful to separate the list into “Must Haves” and “Nice to Haves”.  Enter names into our useful Guest List Manager
  • Check the mazelmoments Vendor directory for Event Planners, if you are using one
  • Check the mazelmoments Vendor directory for Caterers
  • Check the mazelmoments Vendor directory for Bands/Djs and Entertainment Options

1 Year in Advance

  • Discuss the bat/bar mitzvah requirements with the Rabbi, including the timeline for completing the mitzvah project
  • Begin (or continue) attending Shabbat services as a family
  • Send out a Save The Date
  • Reserve a block of rooms at a hotel for out of town guests
  • Reserve a Venue for the reception
  • Pick a theme for the reception and begin to think about decorations
  • Book the Caterer
  • Book the Music and Entertainment Vendors
Bar & Bat Mitzvah, Wedding Venues & Vendors

9 Months in Advance

6 Months in Advance

  • Start Mitzvah Project
  • Finalize the guest list and enter then addresses into the Guest List Manager
  • Decide what enclosures need to be included with the invitation (maps, etc)
  • Determine what other events your family will host (Shabbat dinner, Shabbat Kiddush, Sunday Brunch)
  • Order any items that require customization, including kippot, party favors, sign-in boards
  • Purchase Tallit and Tefillin, if necessary

4 Months in Advance

  • Discuss how to incorporate tzedakah into your event
  • Bat/Bar-Mitzvah begins writing the dvar torah
  • Shop for Clothes and Shoes

3 Months in Advance

  • Finalize the guest list for all events your family is hosting
  • Address the envelopes, or have a calligrapher address them
  • Go to the post office to have the complete invitation weighed and purchase the appropriate stamps
  • Order a Cake
  • Plan the menu for the reception
  • Arrange for the rental of party supplies not supplied (chairs, dishes, etc)

2 Months in Advance

  • Mail invitations.  Be sure to check the weather report to avoid rainy days
  • Select who to honor with aaliyot and get their Hebrew names
  • Parents should work on parents’ speech or blessing
  • Finalize centerpieces (including flowers for the synagogue service), décor, and favors
  • Finalize the entertainment for the party
  • Make a draft of the seating chart
  • Make hair appointments for family
  • Work on the ceremony programs
  • Begin ordering supplies and compiling local information for gift baskets for out of town guests
  • Arrange for Transportation of family and/or guests, if necessary

1 Month in Advance

  • Meet with the DJ and Entertainers to pick songs and games
  • Bat / Bar mitzvah should finalize the dvar torah and write a thank you speech if necessary
  • Arrange for a rehearsal in the synagogue sanctuary
  • Confirm party timeline and schedule with all vendors, including photographer, videographer, music/entertainments, and caterer
  • Purchase any items not provided by the caterer (liquor, challah, etc)

3 Weeks in Advance

  • Visit the tailor
  • Make up toiletry baskets for the bathrooms
  • Finalize ceremony programs, print and assemble

2 Weeks in Advance

  • Confirm final headcounts
  • Finalize seating chart, and write placecards (wait to fill in the table numbers until closer to the event if possible)
  • Compose candlelighting introductions or poems

1 Week in Advance

  • Drop off welcome baskets at hotel
  • Have a rehearsal at the synagogue
  • Finalize aaliyah list and give a copy to the rabbi or cantor
  • Contact all event vendors for last minute details or questions
  • Confirm all details are in place (food, decorations) for other events being hosted (Shabbat dinner, Kiddush, etc)

Bat/Bar-Mitzvah Day

  • Relax and Enjoy the Day!

Post Event

  • Give a donation to the rabbi, synagogue and/or other tzedakah options
  • Write and mail thank you cards

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** Exclusive Deals & Discounts from mazelmoments Vendors **

Bat Mitzvah & Bar Mitzvah Planning Tools & Resources – budget tool, guest list manager, timelines & checklists

Bar & Bat Mitzvah, Wedding Venues & Vendors

Mazelmoments™ helps you plan any Jewish-inspired event, such as a Bar Mitzvah, Bat Mitzvah or Jewish Wedding. Find VenuesKosher Caterers, Chuppah & Ketubah Designs, Photographers, Bar Mitzvah Invitations, Centerpieces, Judaica, Rabbis, Mohels & more.